👥 HR Digital Signage

Digital Signage for Human Resources

How do you reach the people who never open the all-staff email? Look DS puts HR news, policy deadlines, recognition and department numbers on screens in the lobby, the break room and on the production floor — published from one browser tab, to every site at once.

Reach deskless teams, not just inboxes

Staff who never see the email do see the break room screen, or the one over the line.

Build HR cards without a designer

Take a policy note, pick a template, open Content Creator: a branded slide in minutes.

See that the reminder actually played

A per-device report returns the date, time and content name for each screen.
Upcoming Event announcement screen above an open-plan office
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  • No credit card required. From $6 per screen/month with volume pricing.

  • Runs on Android, Windows, Linux, Tizen, webOS, Raspberry Pi and more.

  • 24/7 in-app support from real people.

Captera Rating
4.9
G2 Rating
5.0
60 000+
Screens
11 000+
Users
120+
Countries
Capterra Best Value · G2 High Performer
Software Advice · Customer Support 2026

Get HR messages in front of every employee

HR digital signage lets HR teams publish company news, policy updates, recognition and training reminders on screens across the workplace — lobbies, break rooms, corridors and production floors — from one cloud-based CMS.
The all-staff email goes unopened by plenty of people, and the intranet gets fewer visits still. A screen catches them walking past. Publish once for every site, rotate the message weekly, and stop pinning things to a corkboard.

Sound familiar?

    • A red cross inside a black circle

      Half of the all-staff emails never get opened

    • A red cross inside a black circle

      Deskless staff hearing it last, or not at all

    • A red cross inside a black circle

      Notices going stale on the pinboard

    • A red cross inside a black circle

      No way to prove the reminder ever played

Generic stock video file playing over a Current Openings job board Black USB flash drive with 4 GB storage capacity

What you get with Look

    • Publish once, and every site has it

    • The shop floor reached via the break room screen

    • HR cards that stay on brand, by template

    • Device-by-device proof of what played

Clean Current Openings job board without the video overlay Green shield icon with a white check mark
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Run demo screen right in your browser

From one break room screen to every site

Pair a player, build the first card from a template, and put it on screen. The rest of the building — and the other sites — join the same account.
  • Schedule

    Connect your screens

    Install the Look App on a smart TV or plug in the Look HDMI Player, pair it with the 6-digit device code, and the screen is live.
  • Content

    Build and schedule your content

    Take a ready-made template, or build the card yourself in Content Creator. Set the weekly schedule, and put an end date on anything time-limited.
  • Playlists

    Publish and check what ran

    All the publishing is browser work, to one site or to all of them, and the per-device report afterwards shows that the reminder played where it mattered.
Meeting room schedule board with four room photos General statistics dashboard with a world map Laptop with the Look content editor building an Educational Club Webinar promotion

Digital signage for every part of the workplace

A reception screen, a break room TV and a display on the production floor speak to different people. Look runs them all from one account, each with its own content, schedule and publishing permissions.

Lobby and reception

Show candidates and visitors who you are.
The entrance screen is the first thing a candidate sees on interview day. A multi-zone layout can run open roles next to employee stories, a welcome for today's interviews and a rolling RSS feed of company news.
Sizing in Content Creator is percentage-based. One card therefore reads on the wide screen behind the desk and on the narrow panel by the door alike.
Best for: Open roles, employee stories, interview welcomes, company news, awards and milestones

Break room and canteen

Reach people when they stop moving.
Break rooms carry the people-focused content: new hires, work anniversaries, benefits deadlines, the weekly canteen menu, team photos, and wellbeing material such as stretch reminders, mental-health resources and work-life-balance messages.
More text will not make a closing enrollment window land; a Countdown timer will. And before lunch the canteen menu can borrow the screen, then hand it back.
Best for: New hires, anniversaries, benefits deadlines, canteen menu, wellbeing resources, team photos

Production floors and warehouses

The one channel deskless teams actually see.
Front-line teams rarely open email mid-shift. The screen by the line, in the locker area or at the staff entrance is often the only HR channel that gets to them, and that is where shift schedules, safety reminders and training deadlines belong.
Signal drops in a plant or a basement. Cached images and video ride through it, and live apps and web content return with the connection.
Best for: Shift schedules, safety reminders, training deadlines, production goals, site announcements

Open-plan floors and department areas

Put the numbers a team owns up on the wall.
Sales, support and operations all watch figures that move through the day. Power BI and Geckoboard run as apps; anything internal that renders in a browser goes up through Embeddable Code. The dashboard refreshes and nobody exports a slide.
Zones in a Screen Layout let the target chart, the recognition banner and the ticker run side by side. Keep individual performance data off shared screens.
Best for: Department KPIs, team goals, project status, shift handovers, recognition banners

Corridors, elevator lobbies and stairwells

One idea per slide, for people in motion.
People pass these screens in seconds, which makes one message per card the rule: a policy reminder, a training deadline, a line from the leadership team. Ready-made templates make the cards quick, and a QR code hands the full policy or the enrollment form to a phone.
A theme per day, compliance Monday and recognition Friday, stops the same slide sitting there for a month.
Best for: Policy reminders, training deadlines, leadership updates, QR links to intranet pages, event notices

Onboarding and training areas

Give new hires their first day on screen.
A welcome card with the new hire's name, the team they are joining and where to go next makes the screen part of the induction. Google Slides runs the induction deck straight from Drive, so the source file stays the only version anyone maintains.
The same screens go on to carry course dates, mentoring programs, internal openings, and stories from employees who moved into new roles.
Best for: New-hire welcomes, induction decks, course dates, mentoring programs, internal openings

To use Look digital signage software

Look service works seamlessly on any hardware, whether you're planning to purchase or already use it
Or

Install FREE Look App

Transform any TV or compatible device into digital signage by installing the free Look app.
WindowsAmazon Signage Androidgoogle-tvLinuxOS Fire Amazon macOSWebOSOS Tizen OS Raspberry Pi
Supported Operating Systems

Plug Look HDMI Player

Connect the Plug & Play Look Player to your display’s HDMI input for instant setup. Worldwide shipping.
Buy nowLook HDMI Player

What our customers say

Real businesses, real results.
Captera Rating
4.9
G2 Rating
5
In terms of using the system, the other options that I found were a little clunky and Look was not only affordable but really easy for us to deploy and get up and running.
Michael Bowers
Xtreme Express LLC
United States flag
Look is well-priced, it’s a very user-friendly software cloud-based service, where you can update your screens from wherever you are. We can definitely recommend to others!
Jonathan Florin
Florin Partners
Sweden flag
We have 22 locations and zero issues with Look software. It’s so easy to use and has a lot of useful tools that we utilize in our day-to-day business. All-in-all, our experience was top-notch.
Ervin Piotrowski
YourLocalListers
United States flag
60 000+
Screens
11 000+
Users
120+
Countries

Key features

What should you look for in HR digital signage software?

HR teams rarely have a designer on call or much IT time to spend. The platform has to turn a policy note into a branded card in minutes, put it on the right screens at the right hour, and show afterwards that it played where it was supposed to.
For internal communications, these are the capabilities that matter:

Free templates

HR templates for the announcements you repeat

Colors and fonts are entered once and carried by every template. The HR collection holds what workplace screens really show: birthdays and work anniversaries, employee of the month, open roles, training courses, benefits deadlines, team events. Write the copy, schedule it, publish. No designer to brief, no agency, no argument over which version is current.
Employee of the Month template with a laurel wreath badge and staff photoOur Products Of The Year template with license pricing cards and a laptop imageWho We Are Cooperating With template with three partner company cards and QR codes
Our Products Of The Year template with license pricing cards and a laptop imageWho We Are Cooperating With template with three partner company cards and QR codesWeekly Office Calendar template with a team birthday and meeting schedule
Who We Are Cooperating With template with three partner company cards and QR codesWeekly Office Calendar template with a team birthday and meeting scheduleLevel Up Your Skills training template with workshop cards and a laptop presenter
Weekly Office Calendar template with a team birthday and meeting scheduleLevel Up Your Skills training template with workshop cards and a laptop presenterUnlock Your Potential webinar template with a special guest speaker card
Level Up Your Skills training template with workshop cards and a laptop presenterUnlock Your Potential webinar template with a special guest speaker cardCurrent Openings job board template with Marketing Specialist and Software Engineer roles
Unlock Your Potential webinar template with a special guest speaker cardCurrent Openings job board template with Marketing Specialist and Software Engineer rolesDelivering superior products template with a team photo and three product cards
Current Openings job board template with Marketing Specialist and Software Engineer rolesDelivering superior products template with a team photo and three product cardsEmployee of the Month template with a laurel wreath badge and staff photo
Delivering superior products template with a team photo and three product cardsEmployee of the Month template with a laurel wreath badge and staff photoOur Products Of The Year template with license pricing cards and a laptop image
Try for free Browse templates

Built-in apps

Apps that keep HR screens current on their own

An app goes into the playlist like anything else, then looks after itself. Nobody screenshots a dashboard, nobody re-uploads the calendar on Monday. Apps need a connection to refresh, so where the network drops, pair them with cached images and video.
Geckoboard App for Digital Signage
Countdown timer
Power BI
WiFi Share
Google Slides
Calendar
Google Data Studio (Looker Studio)
Windy
Try for free Browse all apps

Related digital signage solutions

Other places our customers run screens, and the industries next door.
Corporate officesLobby, meeting rooms and staff communicationsMeeting and conference roomsRoom status, bookings and agendasOffice lobbiesWelcome screens, wayfinding and visitor infoUniversitiesLecture timetables and campus wayfindingEnterpriseScreen networks across sites and countriesBreakroomsTeam news, menus and safety reminders
Tips & Guides

HR digital signage resources

    Frequently asked questions about HR digital signage

    What is HR digital signage?

    HR digital signage is a workplace communication system that allows HR teams to publish company news, policy updates, safety information, recognition messages, training content, and other announcements on screens throughout the workplace. Content is managed remotely through a cloud-based content management system and can be updated, scheduled, or changed across one or multiple locations.

    How is HR digital signage different from email, newsletters, and the company intranet?

    Digital signage does not need to replace email, newsletters, or the intranet. It adds a visual communication channel that reaches employees while they move through offices, break rooms, production areas, cafeterias, and other shared spaces. Screens help reinforce important messages that may be buried in an overloaded inbox or missed by employees who rarely visit the intranet. QR codes can then direct employees to the full policy, form, survey, or intranet page when more detail is required.

    What content can HR teams display on workplace screens?

    HR teams can display announcements, reminders, messages, opportunities, instructions, information, open roles, recognition, anniversaries, values, promotions, menus, timers, resources, campaigns, and dashboards. Screens can also show live or automatically refreshed content such as weather, news, calendars, web pages, business dashboards, RSS feeds, and embedded content.

    How does digital signage help HR reach deskless and front-line workers?

    Screens placed in break rooms, locker areas, warehouses, production areas, staff entrances, and factory floors reach employees who do not regularly use a computer or check email during their shifts. HR can use these screens for safety reminders, shift schedules, policy updates, training deadlines, company news, and local announcements. This makes digital signage particularly useful for manufacturing, logistics, hospitality, healthcare, retail, and other workplaces with large deskless teams.

    Where should HR digital signage screens be installed?

    The most effective locations are high-traffic areas where employees naturally spend time or pass throughout the day. These may include lobbies, corridors, elevator halls, cafeterias, break rooms, locker areas, reception spaces, production floors, warehouses, and staff entrances. Content should match location: a lobby screen may show company news, while a factory-floor screen should prioritize shift information, safety instructions, and production goals.

    Can Look DS manage screens across multiple offices or workplace locations?

    Yes. Look CMS allows HR teams to manage screens across different offices, departments, facilities, or countries from one cloud-based dashboard. Corporate HR can distribute company-wide campaigns, while authorized local managers publish regional announcements, site events, canteen menus, or floor-specific information. Content can be assigned to individual screens, selected groups, departments, or the entire screen network.

    Can global HR maintain brand consistency while allowing local updates?

    Role-based access and screen grouping features allow organizations to control content creation, editing, scheduling, and publishing. HR maintains brand assets and company values. Local teams manage regional content to create a consistent experience without forcing every workplace to display the same information.

    Can HR digital signage support remote and hybrid employees?

    Physical screens are best for on-site workers, but the same visual communication works for remote and hybrid teams using internal dashboards, web pages, virtual workplace channels, or links shared through existing communication tools. QR codes and intranet links connect short on-screen messages with more detailed digital resources. The goal is to align physical and digital communication rather than treating signage as a separate information stream.

    Can non-technical HR employees manage the screens?

    Yes. Look CMS is designed for teams without technical or design expertise. Through web interface, HRs can customize ready-made templates, upload media, edit text, build playlists, assign content to screens, and schedule campaigns. They can prepare recurring content such as birthday messages, onboarding welcomes, company values, policy reminders, and event announcements without involving IT for every update.

    How does smart scheduling help HR teams?

    Smart scheduling controls content placement, start/stop time, and more.HRs can use this to send enrollment reminders, display content, send recognition messages, or automatically remove countdowns. This saves time and reduces manual work.

    How can HR keep digital signage content from becoming stale?

    A clear content owner should be responsible for the screen network and its publishing calendar. The playlist should combine evergreen content, such as company values and safety reminders, with timely content such as deadlines, upcoming events, new hires, open roles, and local announcements. Automatic scheduling, start and end dates, live content sources, and regular playlist reviews help keep screens from becoming repetitive.

    Can HR publish urgent or crisis communication on every screen?

    Authorized users can quickly replace or interrupt regular content with an urgent message across selected screens or the entire network. This may be useful during an evacuation, severe-weather closure, IT outage, transport disruption, unexpected schedule change, or other workplace incident. The message can provide clear on-screen instructions and be adapted by site or location when different teams need different information.

    Is Look DS an emergency notification or mass-notification system?

    Look DS can display urgent screen messages and override scheduled screen content, but digital signage should not be treated as the organization’s only emergency communication channel. It should complement established emergency procedures and other channels, such as alarms, public address systems, text alerts, mobile notifications, security teams, and local response protocols. Any connection to an external alerting platform depends on the available technical integration.

    What happens when a workplace screen loses its internet connection?

    With Offline Playback, content already downloaded to the player is cached locally and continues playing when the connection drops. This is valuable for factories, warehouses, basements, remote facilities, and other locations with unstable connectivity. A network connection is still required to receive newly published content, live data, or real-time changes that were not previously downloaded.

    How can digital signage support employee wellbeing?

    HR can use screens to share resources related to stress management, work-life balance, mental health, and more. The content should provide clear information and signposting without making medical claims or promising that digital signage will reduce stress, burnout, absenteeism, or other health outcomes.

    How can digital signage support team building and collaboration?

    Screens can promote team-building events, social clubs, volunteer opportunities, cross-department projects, internal communities, and informal workplace activities. HR can also publish “meet the team” or “meet the department” content, introduce employees across different sites, and share collaborative achievements. This helps employees understand what other teams are working on and creates more opportunities for cross-team connection.

    Can HR use screens for diversity, equity, inclusion, and belonging initiatives?

    Yes. Screens can support inclusion campaigns, heritage-month content, accessibility information, employee resource groups, cultural events, community initiatives, and stories representing different teams and experiences. The content should reflect the organization's policies and workforce. Consent is required before publishing identifiable employee stories, photographs, or personal information.

    How can digital signage improve leadership visibility and transparency?

    Leadership teams can publish regular CEO updates, video messages, company priorities, progress, and explanations of important decisions. Consistent leadership communication helps employees understand what the company is working toward and how their team contributes. It can also reduce the distance between senior management and front-line or geographically distributed employees.

    How can HR recognize employees without exposing sensitive information?

    Screens can celebrate work anniversaries, projects, qualifications, team achievements, customer feedback, and other approved milestones. HR must obtain consent before sharing names, photographs, or life stories. Personal data, HR information, disciplinary records and performance metrics must not be shared publicly.

    Can employee recognition content improve morale and job satisfaction?

    Consistent, meaningful recognition can support motivation, morale, a sense of belonging, and job satisfaction by making employee and team contributions more visible. But digital signs alone do not guarantee more interest, better memory, better work, or fewer absences. They are worth it if the company's other employees are happy, the managers are good, the company recognizes its employees, and the company talks to its employees.

    Can HR promote mentorship and internal career progression on screens?

    Yes. HR can advertise mentoring programs, internal opportunities, open roles, career-development events, learning pathways, and skill-building resources. Screens can also share career stories and introduce employees who have moved into new roles. Personal career information should only be published with the employee’s permission.

    Can HR digital signage support recruitment and employer branding?

    Screens in the lobby, reception area, cafeteria, etc. can display job openings, employee testimonials, workplace events, community projects, and company culture. Recruitment messages can include a QR code directing candidates to the careers page or application form. Internal screens can promote open roles to existing employees and support internal mobility.

    How can HR communicate policy and compliance information?

    The HR department can display policy changes, enrollment dates, training deadlines, safety requirements, and reminder messages. Timers and scheduled campaigns ensure that deadlines remain visible. Employees can access policies, acknowledgment forms, the benefits portal, and the training page via QR code.

    Can screens replace long HR documents and policy PDFs?

    No. Shared screens are best for short, scannable messages that employees can understand in a few seconds. The screen should convey the main point, deadline, or required action. Detailed policies, legal information, instructions, and forms should remain in the organization’s official document system or intranet. The screen should link employees to the complete source.

    Can employees submit feedback through digital signage?

    Yes, HR can place QR codes on screens that link to various forms and surveys. This creates a two-way communication channel without requiring employees to interact directly with the screen. Anonymous feedback should remain anonymous, and the screen should explain how the information will be used when appropriate.

    Can Look DS display live HR dashboards and performance indicators?

    Look DS can display compatible web pages, embedded content, business dashboards, and other supported live data sources within a screen layout. For instance, a department may display information such as ticket volumes, project progress, company goals, training completion summaries, and other non-sensitive performance indicators. Rather than confidential employee-level metrics, shared screens should use aggregated team or department data.

    How does Look DS connect with HR and workplace systems?

    Look DS supports web content, embedded HTML content, built-in apps, API-based actions, Zapier workflows, and external Action Triggers. These methods can be used to display or activate content based on information from another system. Compatibility with a particular HRIS, intranet, business intelligence platform, calendar, form tool, or workplace application depends on the data and integration methods the system provides. A specific vendor connection should be confirmed before it is presented as an available integration.

    Do HR teams need developers to create an integration?

    Sometimes not. Web pages, app support, embedded dashboards, and Zapier allow teams to connect content without custom development. A developer may be needed when the organization uses a private data source, custom internal system, authentication requirements, or a direct API workflow. The technical approach should be reviewed before sensitive or restricted information is connected to a public screen network.

    How does HR measure the impact of digital signage?

    Playback analytics and proof-of-play logs show which content was played, when, how often, and if the screen was online. These analytics confirm content delivery, but of course they don't prove that every employee saw, understood, or acted on the message. HR departmets can combine playback data with QR-codes activity, survey responses, policy acknowledgments, or other relevant internal metrics to evaluate the communication program.

    How is employee privacy protected?

    The HR department must comply with all applicable data protection and employment laws. They should obtain consent before using photographs or personal stories of employees and avoid publishing sensitive information on shared screens.

    Does Look DS hold specific HR, privacy, or security certifications?

    Organizations should verify any required certification, hosting arrangement, data-processing term, or security control directly with the Look DS team before relying on it for a compliance decision. Role-based access, private deployment options, or secure operational practices should not be interpreted as proof of a specific certification unless that certification is formally documented.

    What types of screens and hardware can be used?

    Look DS can run on smart displays, signage screens, and HDMI-equipped displays. Organizations may use existing screens where suitable or connect a Look HDMI Player for dedicated playback. The appropriate setup depends on the screen model, operating system, operating hours, network conditions, brightness, viewing distance, and physical environment.

    Can HR content be shown on a video wall?

    Yes, HR and corporate content can be displayed on a video wall when the underlying display system and player configuration support the required resolution and layout. Video walls are best in lobbies, headquarters, reception areas, atriums, and during major internal events. Standard workplace announcements require screens, not video walls.

    Do we need to purchase new screens?

    Not necessarily. Organizations may be able to install the Look App on a supported device that is already available in the workplace. When an existing screen is incompatible or unsuitable for continuous operation, an HDMI media player or a commercial signage display may be a better option. Compatibility should be checked for the exact device model and operating system before deployment.

    Is HR digital signage the same as meeting-room digital signage?

    No. HR digital signage focuses on internal communication, organizational culture, employee recognition, onboarding, training, wellbeing, policies, deskless communication, and company or department dashboards. Meeting-room digital signage focuses on room booking, calendar synchronization, room availability, door signs, meeting-room panels, occupancy, and room-utilization workflows. A meeting-room screen may display general company content while idle, but the two solutions address different primary needs.

    How quickly can an HR team launch its first screen?

    A basic screen can be launched by creating a Look CMS account, installing the Look App or connecting a Look HDMI Player, pairing the device, adding content, and assigning a playlist. The first deployment may begin with one existing screen in a lobby or break room. The same account can then be expanded to more departments, sites, or countries as the communication program develops.

    What should HR decide before launching digital signage?

    HR should define the audiences, screen locations, communication goals, publishing responsibilities, approval process, privacy rules, and content-update schedule before launch. The team should also decide which messages belong on public screens, which require a QR code or intranet link, and how playback data and employee feedback will be reviewed. A clear operating process is more important than filling every screen with as much content as possible.