Corporate digital signage: the ultimate guide 👉
Watch video · 6:52
Internal communications, meeting rooms, dashboards and lobby screens: how companies build a corporate digital signage system on Look DS.
🏢 Corporate Digital Signage
Digital Signage for Corporate Offices
You send an all-staff email. Half of your 400 people never open it. Look DS takes the same company news, the live KPI dashboards, and the meeting room schedules and puts them on screens in the lobby, the break room, and every regional office. You run all of it from one browser tab.
Update every office in one publish
Publish a policy update or a CEO message once; it lands on every screen.
Live dashboards without manual updates
Power BI, Looker, and Geckoboard figures refresh on screen by themselves.
Permissions that match your org chart
Three user roles and SAML 2.0 SSO separate content publishing from IT settings.
No credit card required. From $6 per screen/month with volume pricing.
-
Runs on Android, Windows, Linux, Tizen, webOS, Raspberry Pi and more.
-
24/7 in-app support from real people.
4.9
5.0
60 000+
Screens
11 000+
Users
120+
Countries
Capterra Best Value · G2 High Performer
Software Advice · Customer Support 2026
Take control of every screen in every office
Corporate digital signage helps companies manage internal communications across office screens — in lobbies, meeting rooms, open-plan floors and break rooms — from one centralized platform, without relying on email alone to reach everyone.
No printed notices, no walking round to each display. Comms and HR publish remotely, queue content days ahead, and pick exactly what runs — one screen, one department or the whole office.
No printed notices, no walking round to each display. Comms and HR publish remotely, queue content days ahead, and pick exactly what runs — one screen, one department or the whole office.
Sound familiar?
-
-
Big announcements get buried in the inbox
-
Deskless staff hear about it last — or never
-
-
-
Printed notices go stale in a few days
-
Every office builds its own slides
-
What you get with Look
-
-
One dashboard, every office screen
-
Dashboards and calendars that update on their own
-
-
-
Roles and SSO that fit your org chart
-
One brand kit, used everywhere
-
Try with demo screen now
Run demo screen right in your browser
From one lobby screen to every office in minutes
Connect a player, build your first layout, and take the screen live. Add the rest of the building — and offices in other countries — through the same simple process.
-
Connect your screens
Install the Look App on a smart TV or plug in the Look HDMI Player, pair it with the 4-digit device code, and the screen is ready. -
Build and schedule your content
Add a Power BI dashboard or Calendar app, build a layout in Content Creator, and use Smart Scheduling to change content by hour, day, or location. -
Publish and manage remotely
Publish a policy update or CEO message to every office from any browser, or target a single region using screen tags.
Digital signage for every area of the office
A reception screen, a meeting room panel and a break room TV serve different audiences and purposes. Look manages them all from one account, with separate content, schedules and publishing permissions.
Lobby and reception
Welcome and inform visitors from the moment they arrive.
The first screen a visitor sees can do more than display a welcome. A multi-zone layout can show a personalized greeting for today's meeting, a World Clock for other offices and a rolling RSS feed of company news.
Because Content Creator sizes everything in percentages, the same layout reads fine on a wide screen behind the desk and on a narrow panel by the door.
Best for: Visitor welcomes, company news, World Clock, RSS headlines, awards and milestones
Conference rooms and meeting floors
Show the room schedule where nobody can miss it.
A panel by the door lists what's booked now and what's still free. The Calendar app reads straight from Google Calendar or Outlook and refreshes itself, so the display and the invitation never disagree.
Inside the room, Google Slides runs a deck straight from Drive for standing agendas or quarterly targets.
Best for: Room availability, today's agenda, Google Slides decks, clocks, directions to the room
Open-plan floors and team areas
Make live performance data visible to the whole team.
Sales, support and operations teams rely on numbers that change throughout the day. Display Power BI, Looker and Geckoboard dashboards as apps, or use Embeddable Code for internal dashboards that run in a browser.
Use a Screen Layout to split the display: a target chart, a ticker of the day's wins and a clock sit side by side rather than taking turns.
Best for: Power BI and Looker dashboards, Geckoboard KPIs, project status, shift handovers, recognition
Break room and cafeteria
Share people-focused updates where employees take a break.
Break room screens are ideal for content that doesn't belong on a KPI dashboard: new hires, work anniversaries, benefits deadlines, the weekly canteen menu, and photos from team events.
You build each card in the browser with Content Creator, and the shared brand kit keeps fonts and colors the same wherever the office is. Put the menu up before lunch; switch back to company news after.
Best for: New hires, anniversaries, HR deadlines, canteen menu, wellness notices, team photos
Corridors, elevator lobbies and stairwells
Short messages for people already in motion.
People pass these screens in seconds, so one idea per slide is the rule. Ready-made templates and Content Creator's layers make single-message cards quick to produce, and a QR code lets anyone who wants the detail take it to their phone.
A weekly schedule rotates each theme — policy reminders on Monday, results on Friday — so employees do not see the same slide for weeks.
Best for: Policy reminders, single-message announcements, QR links to intranet pages, floor directions
Regional and satellite offices
Hold the global message steady and still let local teams post.
Tag screens by site, then send one announcement to all of them — or only to a single region. Every screen keeps its own time zone, so a 9 a.m. slot runs at 9 a.m. locally, not on head office time.
Give the local team Moderator accounts and they can only touch the sections they manage. Devices and account settings stay with administrators.
Best for: Company-wide announcements, regional campaigns, local events, per-site schedules, shared templates
To use Look digital signage software
Look service works seamlessly on any hardware, whether you're planning to purchase or already use it
Or
Install FREE Look App
Transform any TV or compatible device into digital signage by installing the free Look app.
Plug Look HDMI Player
Connect the Plug & Play Look Player to your display’s HDMI input for instant setup. Worldwide shipping.
What our customers say
Real businesses, real results.
4.9
5
In terms of using the system, the other options that I found were a little clunky and Look was not only affordable but really easy for us to deploy and get up and running.
Michael Bowers
Look is well-priced, it’s a very user-friendly software cloud-based service, where you can update your screens from wherever you are. We can definitely recommend to others!
Jonathan Florin
We have 22 locations and zero issues with Look software. It’s so easy to use and has a lot of useful tools that we utilize in our day-to-day business. All-in-all, our experience was top-notch.
Ervin Piotrowski
60 000+
Screens
11 000+
Users
120+
Countries
Key features
What should you look for in corporate digital signage software?
A platform that suits only IT is the wrong one — communications and HR have to work in it too. It needs to reach every office from a single place, keep live business data current without anyone refreshing it, and keep publishing separate from account administration.
For corporate networks, these are the core capabilities to look for:
Built-in apps
Display Power BI, Looker, Geckoboard, Calendar, Google Slides, RSS, and World Clock as live content, without first exporting them as static slides.
Multi-user & SSO
Administrator, Moderator and Guest roles come with section-level permissions and SAML 2.0 SSO, so comms publish without ever opening account settings.
Screen Layouts
Divide one screen into zones and a dashboard, an announcement and a ticker share it, rather than rotating every 30 seconds.
Smart Scheduling
Automate content by time, weekday and location in each screen's own timezone, and give a campaign an end date so it retires itself.
Third-party integration
Wire signage into internal systems with Zapier, action triggers and outbound webhooks, plus Embeddable Code for dashboards that live in a browser.
Content Creator
Put announcement slides together in the browser from layers, text, media and QR codes. Fonts and logos come out of a shared brand kit.
Secure environment
Hosted on AWS under a 99.9% monthly uptime SLA. Devices pair with a 4-digit code, logins raise alerts, and publishing roles stay separate from administration.
Offline Playback
Images and video already cached play right through a network outage. Live apps and web content start updating again once the connection comes back.
Free templates
Corporate-ready templates for every announcement
Set your brand colors and fonts once; every template picks them up from there. The corporate collection covers what office screens actually show — announcements, new-hire welcomes, work anniversaries, KPI cards, event notices, the canteen menu. Write your copy, schedule it, hit publish. No designer, no agency, no arguing over which version is current.
Built-in apps
Apps that put live company data on screen
Add an app to a playlist like any other content item, and it stays current automatically — no one has to export a dashboard as an image or re-upload a calendar every Monday. Apps need an internet connection to refresh, so pair them with cached videos and images where the network is unreliable.
Explore corporate offices digital signage
Pick the setting closest to yours, or look at a nearby industry.
Meeting and conference roomsRoom status, bookings and agendas
Human resourcesOnboarding, benefits and internal news
Office lobbiesWelcome screens, wayfinding and visitor info
BreakroomsTeam news, menus and safety reminders
EducationCampus news, timetables and hallway announcements
RetailStore promos, pricing and campaigns on every screenTips & Guides
Corporate digital signage resources
Frequently asked questions about corporate digital signage
How do we keep screens on-brand across different offices?
Every office pulls from the same place. Fonts, logos and colors live in the shared brand kit inside Content Creator, and ready-made templates inherit them — so a card put together in a regional office looks like one from headquarters. Role-based permissions keep the core assets and templates with central communications, while local teams add announcements of their own inside that frame.
Do we need new screens, or can we use the displays we already have?
In most cases, you can use displays you already own. The Look App installs on Android, Windows, macOS, Linux, Fire OS, LG webOS, Amazon Signage, and Samsung Tizen devices; for any other screen with an HDMI input, the Look HDMI Player turns it into a managed display. Pairing uses a 4-digit device code entered in the CMS, so a pilot screen can go live the same day without new hardware spend.
Can we show Power BI or another dashboard on office screens?
Yes. Power BI, Looker, and Geckoboard are built-in apps — you add the dashboard as a content item, and it refreshes on screen without anyone exporting a slide. If the dashboard is internal and renders in a browser, Embeddable Code displays it the same way. These apps need an internet connection to update, so they are not part of what keeps playing during an outage.
How do we control who can publish to the screens?
Look has three roles — Administrator, Moderator, and Guest — and permissions are set per section of the CMS, so a communications or HR team can manage content while device and account settings stay with IT. SAML 2.0 single sign-on is supported and documented for Okta. Permissions are scoped by CMS section rather than by individual screen, which is worth checking against your approval process before rollout.
Can one team manage screens across several offices?
Yes. Tags group the screens, so one publish can hit every office, a single region or just one building. Each screen carries its own time zone, which means a 9 a.m. slot runs at 9 a.m. in every site, not on head office time. For anything meant to run for a fixed period, the Lifetime setting adds an end date and the announcement takes itself down.
What happens to our screens if the internet goes down?
Scheduled images and video keep playing from the player's local cache. Anything live — built-in apps, web content, streams — needs the connection and will not refresh until it returns, so a screen running only dashboards shows stale data rather than a black screen. Mixing cached media into a playlist alongside live app content is the usual way to cover an outage.
Can Look display meeting room availability?
Yes, through the Calendar app, which puts a Google Calendar or Outlook calendar on screen. It is read-only: the panel outside a room shows what is booked and what is free, but bookings are still made in the calendar system itself. Combine it with a Screen Layout to show the room's schedule next to a clock and a company announcement on the same panel.
Does Look connect to the other systems we use internally?
Look integrates through a Zapier app, an action trigger that lets an external system start content, outbound webhooks that fire when content starts or finishes playing, and Embeddable Code for browser-based dashboards. There is no general-purpose REST or GraphQL API and no native connector for HRIS, CRM, or ERP platforms, so custom integrations are built on those four mechanisms.
How long does it take to get the first screen running?
Connecting a screen takes minutes: install the Look App or plug in the Look HDMI Player, connect it to the network, and enter the 4-digit code it shows into the CMS. The longer part is content — deciding what each area displays and building the first layouts — which ready-made templates and Content Creator shorten considerably. No installer or specialist configuration is required.
Can Look run on our own servers instead of the cloud?
Yes. Look offers an on-premises deployment where the CMS is self-hosted behind your firewall under a one-time lifetime license, which some IT departments require for internal systems. The cloud version is hosted on AWS with a 99.9% monthly uptime SLA. Both manage screens the same way; the difference is where the CMS itself lives.
How much does corporate digital signage cost?
The total comes down to how many screens you run, the displays themselves, installation, and any integrations. Look Digital Signage starts at $6 per screen per month, with volume pricing for larger networks, and plenty of existing displays can be reused rather than replaced. Organizations that need the CMS inside their own infrastructure can take an on-premises license.
How do we know what actually played on the screens?
Playback Analytics records plays and total playback time by content, screen, and tag, and you can download the report for a chosen period. For a specific device, the report returns the date, time, and content name for what ran on it. Snapshots take up to twelve screenshots per screen per day, with the last 24 kept, so you can see what a display looked like rather than only what was scheduled.
Is Look suitable for a single office and for a large enterprise network?
Yes. Start with one lobby screen and grow on the same account. Larger networks sort hundreds of screens by office, region, department or purpose, and handle scheduling, permissions, single sign-on, monitoring and content distribution centrally. Scaling up doesn't change the platform — the grouping and the permissions do the work.
What is corporate digital signage?
Corporate digital signage is the use of connected screens inside a company's own buildings to carry internal communication — company news, live KPI dashboards, meeting room schedules, HR announcements and employee recognition — rather than advertising. With Look Digital Signage, content is managed from a central cloud-based CMS, scheduled in advance and updated remotely, across one office or many.
Try Look digital signage for free
No credit card required
100% of features, no trial limitations
Fast human support 24/7
