You can trace the rise of "office hoteling" back to the evolution of today's workplaces. Open office layouts and shared work areas are replacing the conventional allocated desk system in today's workplaces. Leave your cubicle behind! The idea of "office hoteling" is gaining traction, particularly in flexible and mobile workplaces. Okay, but what is office hoteling, exactly? To what end, though? In this article, we'll explain what "office hoteling" is and why your company can benefit from using it.
Understanding Office Hoteling
Office hoteling involves making space available for daily reservations rather than arranging seats. Considering how commonplace remote work has become, this is a great solution. Workspaces available via office hoteling have more demand, improved networking opportunities, and easier remote access.
Defining Office Hoteling
Office hoteling is a flexible means of renting a desk or room at your company for a defined time. Hoteling functions similarly to how a traditional hotel would. You book a room, arrive, stay for the duration of your reservation, and then leave.
Depending on the size and scope of your company, hoteling might be a simple or complex process. It's open to everyone who has to come in for business, whether they're part of a hybrid team, an employee, a contractor, or a visitor with proper credentials. It is especially useful for organizations that use shared or cooperative office space since it facilitates scheduling meetings with workers from various companies. Location, duration of stay, and desk or room size are all factors in hoteling at the office.
The expanding use of remote work and the growing demand for a better work-life balance contribute to the popularity of hoteling and flexible workplaces. A study by Global Workplace Analytics found an increase of 115% in remote workers over the last decade. As more businesses realize the benefits of telework and other forms of flexible scheduling, we should expect to see this trend grow in the coming years.
Another IWG survey indicated that 85% of respondents agreed that having some leeway in scheduling hours benefited their company's success. 54% of respondents said they would choose a job with flexible work choices over one without, further highlighting the value of such policies in today's competitive labor market.
Advantages and Benefits
Hoteling is a fantastic method of adapting your office to the needs of your staff and guests. Both employers and workers may gain from hoteling. It helps companies save money and make better use of their workplace space. Because workers only take up the desk space they need on any given day, hoteling helps businesses save money. It improves space efficiency and helps reduce overhead expenses like rent and repairs.
Hoteling also allows firms to be more flexible and responsive to customer requirements. A flexible office layout makes it easier for businesses to handle staffing variations and welcome remote employees. If workers can design their own workplace, they are more likely to be happy and productive in that area.
From the employees' perspective, hoteling offers a more adaptable and exciting workplace. You get a customizable creative office space, so employees can choose one that best suits their needs. As a result, staff members are more likely to collaborate and expand their professional networks.
Office Hoteling vs. Hot Desking
Many people confuse hot desking with hoteling. However, there are notable distinctions between them. Hot desking is a temporary desk sharing in which workers sign up for desks daily. Hot desking often refers to temporary, as-needed desk space. Employees often make last-minute or next-day reservations for desk space.
On the other hand, office hoteling is yet another flexible seating configuration that lets workers book a desk for a certain time. These bookings will last many days, weeks, or months.
Equipping Your Office Hoteling Environment
It is essential to design a hotel-friendly workplace if you want your staff to be productive and happy there. Here are some of the most important things to keep in mind while planning a hotel-friendly office space:
Integrating Digital Signage
Install digital signage displays across the business to alert workers about available workspaces and provide instructions for available workstations.
Office Hoteling Infrastructure
More and more workplaces are adopting dynamic seating arrangements like hot desking and office hoteling. Use a desk booking program to make the most of your workplace hoteling space straightforwardly. Your staff will be able to check the availability of workstations and reserve them in advance. For instance, with software like deskbird, you get an excellent desk and room booking solution that can work seamlessly with your business.
Think about the workspaces and perks your workers need to be effective. For companies that operate entirely from home but want a dedicated area for teamwork, amenities like open floor plans and bigger workstations that they may reserve are invaluable. On the other side, provide various desks so workers can find peace and focus on their job.
In addition, reserving conference rooms predates the modern workplace by a long shot. The change is that everyone is more informed about their chosen hotels today. Office hoteling is the practice of reserving meeting and conference rooms for a certain amount of time, much as how one could rent a desk for a set amount of time.
Office hoteling improves the workspace
Office hoteling is a practical option when you need to book a room or desk in a business setting for a prolonged time. Office hoteling allows employees to book the precise space they need, whether for a single day to accomplish a task list or for many weeks to hold meetings and calls for a particular project.
Studies have shown that the typical office worker gets work done around three hours daily. Increasing employees' ability to work from anywhere boosts company output. When employees arrive at the office, they may easily reserve a workstation or meeting area and get to work on the tasks. Employees don't waste time wandering around the workplace looking for a good spot to work or a quiet space to concentrate on chores and conference sessions since they already know precisely where to go.
Pioneering Workspace Trends
The advantages of hoteling for your company are many. The greatest method to boost productivity, morale, and performance at your company is to provide a hoteling model of flexible office space for your employees to use.
Remember that although hoteling and hot desking have similarities, they differ in practice. You may choose the one that works best for you by understanding the differences between the two.
Elevating Office Hoteling with Digital Signage
It would help to update your rules and technology to make office hoteling successful. The first step is to establish a policy that specifies when and for which workers' physical presence in the office is essential. Employees may need to book desks at least a day in advance if capacity in the workplace is less or if there needs to be more workstations to accommodate everyone daily. You can use workplace digital signage to display essential information that helps everyone remain in sync. It is the best way to ensure everyone knows where there is an available workspace.