A rising number of millennials are in the workforce and have pretty different priorities than their elders. Employees anticipate being able to make use of the same cutting-edge digital tools that define their personal lives to complete tasks and create meaningful relationships both within and outside of their firms. A digital workplace is evolving in response to these expectations and other causes.
Advocating for workers to make the most of modern means of communication might need them to alter long-held practices and engage in a campaign to win over their support. Contrary to popular belief, adjusting to new circumstances need not be a struggle. When taken with appropriate employee/employer involvement, the following measures may improve employee creativity, allow for a more motivating work environment, and create digital workplaces where people grow and flourish.
Conspicuous coordination between top company decision-makers and their teams
Relationships with key business stakeholders and senior teams must take center stage when establishing a digital workplace plan to optimize return on investment and achieve business objectives. One method would be to get their input on the new platform's design to tailor it to their specific requirements. You may want to talk about how your digital workplace will appear, how you will organize vital information, who will be in charge and which web portal you'll use. Likewise, check whether or not there will be any compliance difficulties and how you'll integrate any new technologies.
Have an Internal Corporate TV network
Incorporating an internal corporate television network is valuable to any modern digital workplace.
It has the potential to improve internal communication and teamwork by providing workers with news, entertainment and other resources. There are several potential applications for corporate television networks, including:
- Info and entertainment displays are great places to share critical corporate updates and announcements with employees and visitors. It's also possible to utilize them to amuse workers by playing music or displaying movies. What's more, with digital signage software, you can manage your displays without much hassle.
- Touch displays: These monitors allow workers to access corporate data and apps with a simple touch. As a bonus, they may be used to reserve social media walls and conference spaces.
- Booking a conference space is as easy as using the company's private TV system. Staff members may quickly and easily locate and book appropriate meeting rooms.
- Displaying corporate updates and information may be great for social media walls. You may also use them to interact with staff and clients.
Advocates for employees should be recruited and continually supported
Having a group of motivated employees serve as local champions and experts may be an excellent approach to constructing a digital workplace plan. Employees in this category may help their coworkers adjust to the new digital environment by promoting digital adoption in traditional and distant digital workplaces. These 'change champions' generally work closely with an organization's internal communications staff to help others adopt new processes and technologies, troubleshoot problems and serve as local role models.
Direction must come from those in positions of authority
You should actively engage leaders at all levels of an organization in any plan to implement a digital workplace. Modern intranets and the whole digital workplace facilitate leaders' ability to engage with their teams on a more personal level. Leaders may instantly communicate and listen to workers, regardless of their job in the business, with tools including blogs, instant messaging, comments, methods to express appreciation and the opportunity to "like" content.
Keeping tabs on things to make sure your digital workplace initiatives function
Poor performance and device incompatibility, erratic network connection quality, poor audio and video, security threats and much more are just some of the issues that every company undertaking digital transformation will face.
You can't understand the end-user performance and the teams affected by it in the digital workplace without data and analytics. Layers of information and insights are created via visibility into all aspects of your hybrid workplace environment, leading to more teamwork, better financial management, creative problem-solving and overall business expansion.
It is not uncommon for dozens, if not hundreds, of programs, devices, networks and physical places to make up today's digital workplace. It would help if you had a world window showing you everything happening simultaneously. You also require real-time monitoring and problem-solving capabilities. With the right program, it can be all too easy.
Get to know your staff
In the same way, businesses tailor their digital strategies for the consumer market to the wants and needs of their consumers; they should also tailor their digital workplace capabilities to the requirements of their employees. In order to create a digital workplace that reflects your company's values and helps your employees do their best, you need to know who will be using it.
You may learn about your company's employee "personas" by conducting a wide-ranging preliminary survey and in-depth interviews with workers from various departments. Using these profiles of idealized employees, you may establish design archetypes and benchmarks for your virtual office environment. Your employee personas should be as detailed and comprehensive as feasible to represent your workforce accurately.
Establish a plan for your digital workplace
Focusing on objectives and getting people invested in this evolutionary process requires a well-defined approach. You should begin with your company's overall business plan and ask yourself how a digital workplace may impact the success of your corporation. For instance, if you provide workers with modern self-service resources, they may be able to respond to inquiries more quickly, thereby enhancing the quality of service provided to customers. You should then conduct a focus group with people who stand in for the different employee personas to get their input on delivering critical business goals and help you fine-tune the needs and priorities for your digital workplace.
Goals for the digital workplace should start with what you want to achieve, but they should not end there. Having goals and targets to achieve is also crucial. Define the metrics by which you will determine success if your objective is to boost employee engagement and happiness, such as by increasing the average score on an annual employee engagement survey by 10%.
You must first develop a plan for the organization-wide change management of all predicted technological upgrades, physical space alterations and process and practice changes to achieve your objectives. Your long-term goal should be ambitious, and although you may not be able to realize it in the next year or two, you should use that time to develop a road map that you can tweak as necessary to account for changes in your workforce.
The importance of digital workspaces is rising in the modern corporate world. Organizations may use digital technology to improve their productivity and efficiency and focus on customers.